Planning & Coordination
1. Project Planning
- Develop and maintain the overall project master schedule.
- Prepare detailed schedules for engineering, procurement, construction, testing, and commissioning.
- Establish project milestones, targets, and key deliverables.
- Develop baseline schedules and update them periodically.
- Identify critical path activities and monitor schedule performance.
2. Coordination
- Coordinate between the Client, Consultant, Contractor, Engineering, Procurement, Construction, and other stakeholders.
- Conduct regular coordination meetings and track action items.
- Ensure timely flow of information, drawings, approvals, and decisions.
- Coordinate interfaces between different disciplines and contractors.
- Resolve coordination issues affecting project progress.
3. Progress Monitoring & Reporting
- Monitor actual progress against the approved baseline schedule.
- Collect and validate progress data from contractors.
- Prepare daily, weekly, and monthly progress reports.
- Analyze schedule variances and identify delays.
- Prepare recovery plans for delayed activities.
4. Resource Planning
- Monitor manpower, equipment, and material requirements.
- Review contractor resource deployment against planned requirements.
- Identify resource constraints that may impact project schedules.
- Recommend corrective actions to improve productivity.
5. Risk & Delay Management
- Identify potential schedule risks and constraints.
- Maintain a risk and opportunity register related to project execution.
- Analyze causes of delays and their impact on project milestones.
- Support preparation of mitigation and recovery strategies.
- Monitor implementation of corrective actions.
6. Engineering & Procurement Coordination
- Track engineering deliverables, reviews, and approvals.
- Monitor procurement activities, including purchase orders and material deliveries.
- Coordinate long-lead items with procurement and construction teams.
- Ensure engineering and procurement schedules align with construction requirements.
7. Construction Coordination
- Coordinate construction activities with approved schedules.
- Monitor site progress and identify bottlenecks.
- Coordinate work fronts, access, materials, manpower, and equipment.
- Ensure construction priorities are aligned with project milestones.
8. Change & Interface Management
- Track scope changes and their impact on cost and schedule.
- Maintain an interface register between contractors and disciplines.
- Coordinate technical and commercial issues requiring multiple stakeholders.
- Support the Client in evaluating schedule implications of changes.
9. Meetings & Documentation
- Prepare agendas and presentations for coordination meetings.
- Record MOMs and maintain action trackers.
- Follow up on outstanding actions and commitments.
- Maintain planning-related records and documentation.
10. Commissioning & Handover Planning
- Integrate testing, commissioning, and startup activities into the master schedule.
- Coordinate system-wise completion and handover priorities.
- Monitor punch-list closure and readiness for commissioning.
- Support final project completion and handover activities.